Google Workspace OU Automation using Microsoft Entra ID App Roles & SCIM Provisioning

Field	Details
Document Type	Google Workspace OU Automation using Microsoft Entra ID App Roles & SCIM Provisioning
Applies To	Entra ID, Google Workspace, SCIM & Entra ID App Roles
Audience	Systems Administrator / IT Engineer
Author	AK. Udofeh
Last Updated	July 2026

Design Decision Record (DDR)

Overview

Google Workspace controls application access through Organizational Units (OUs) rather than user groups.

During the pilot implementation, Microsoft Entra ID was already responsible for user provisioning via SCIM. The remaining challenge was to automatically place newly provisioned users into the correct Google Workspace OU without introducing additional synchronization tools or manual administration.

This implementation extends the existing SCIM provisioning configuration by using Enterprise Application App Roles together with an expression mapping to automatically populate the Google Workspace OrgUnitPath attribute.

As a result:

Entra Security Group
        │
        ▼
Enterprise Application App Role
        │
        ▼
SCIM Expression
        │
        ▼
Google OrgUnitPath
        │
        ▼
User automatically moved into the correct OU

Prerequisites

Microsoft Entra ID

• Google Cloud / G Suite Connector by Microsoft configured
• SCIM Provisioning operational
• Users assigned to the Enterprise Application
• Enterprise Application Administrator or Global Administrator permissions

Google Workspace

• SCIM configured
• Target Organizational Units created
• Administrative access

Step 1: Create the Google Workspace Organizational Units

Navigate to:

Google Admin Console
Google Admin Console
Directory
Organizational Units

Create the required Organizational Units.

Example:

/
├── AI-ONLY Users
├── OU_Automation
├── Students
└── Staff

The Google Workspace OU names will later be used as the Enterprise Application App Role Display Names.

Step 2: Create Enterprise Application App Roles

Navigate to:

Entra ID

↓

App registrations

↓

Google Cloud / G Suite Connector by Microsoft

↓

App Roles

Create one App Role for each Google Workspace OU.

Recommended example:

| Display Name     | Value         |
| ---------------- | ------------- |
| `/AI-ONLY Users` | AI_ONLY_USERS |
| `/OU_Automation` | OU_AUTOMATION |
| `/Students`      | STUDENTS      |
| `/Staff`         | STAFF         |

The Display Name must exactly match the Google Workspace Organizational Unit path. The Value is simply an identifier and does not need to match the OU.

Step 3:  Assign Users or Groups to the Enterprise Application

Navigate to:

Enterprise Applications

↓

Google Cloud / G Suite Connector by Microsoft

↓

Users and Groups

Assign:

• Individual users or
• Microsoft Entra ID Security Groups

Critical Step

When creating the assignment, select the correct App Role.

Example:

| Security Group | App Role         |
| -------------- | ---------------- |
| GG-GWS-AI      | `/AI-ONLY Users` |
| GG-GWS-Pilot   | `/OU_Automation` |

Simply assigning a user or group to the Enterprise Application is not sufficient. The App Role selected during the assignment determines the Google Workspace OU that the user will be provisioned into.

Step 4:  Configure the SCIM Expression Mapping

Navigate to:

Enterprise Applications

↓

Google Cloud / G Suite Connector

↓

Provisioning

↓

Attribute Mapping

↓

Users

↓

Add Attribute Mapping

Configure the mapping as follows:

| Setting          | Value                                           |
| ---------------- | ----------------------------------------------- |
| Mapping Type     | **Expression**                                  |
| Expression       | `SingleAppRoleAssignment([appRoleAssignments])` |
| Target Attribute | `OrgUnitPath`                                   |
| Apply Mapping    | Always                                          |
| Match Object     | No                                              |

This expression evaluates the assigned Enterprise Application App Role and writes the App Role Display Name into the Google Workspace OrgUnitPath attribute.

Step 5:  Validate the Configuration

Use Provision on Demand to test with a pilot user.

OrgUnitPath

Old:
/AI-ONLY Users

New:
/OU_Automation

OrgUnitPath

Old:
/AI-ONLY Users

New:
/OU_Automation

Confirm in Google Workspace that the user has automatically moved to the new Organizational Unit.

Monitoring & Validation

Provisioning logs can be viewed under:

Enterprise Applications

↓

Google Cloud / G Suite Connector

↓

Provisioning Logs

Successful provisioning should show an update similar to:

| Attribute   | Old              | New              |
| ----------- | ---------------- | ---------------- |
| OrgUnitPath | `/AI-ONLY Users` | `/OU_Automation` |

Notes on Group Provisioning

During testing, Entra ID Security Groups were evaluated by the provisioning service but were logged as:

SkipReason

MissingJoiningProperty

This behaviour is expected for this implementation and does not impact automated OU placement.

The design relies on:

• Group membership within Microsoft Entra ID
• Enterprise Application App Role assignments
• SCIM updating the user object

Google Workspace group objects are not required for this solution.

Important Considerations

• The App Role Display Name must exactly match the Google Workspace OU path.
• The leading / should be included (for example /Students).
• Users should only be assigned one Google Workspace App Role at a time.
• Group-based assignment is recommended over individual user assignments.
• Existing users are not affected until assigned an App Role and reprovisioned.
• Provisioning should first be validated using Provision on Demand before enabling for production users.

Best Practices

• Use Microsoft Entra ID Security Groups as the administrative entry point.
• Maintain Microsoft Entra ID as the single source of truth.
• Keep App Role names aligned with Google Workspace OU paths.
• Test all new OU mappings with a pilot user before assigning to production groups.
• Review provisioning logs after any App Role or OU changes.

Lessons Learnt

• SingleAppRoleAssignment([appRoleAssignments]) returns the App Role Display Name, making it ideal for mapping directly to OrgUnitPath.
• The App Role Display Name should include the leading / and exactly match the Google Workspace OU path.
• The App Role Value is not used for this mapping and can remain a simple identifier.
• Google group objects may appear as MissingJoiningProperty in provisioning logs without affecting the user OU automation.

Summary

This implementation extends the existing Google Workspace SCIM provisioning configuration by using Enterprise Application App Roles to dynamically populate the Google Workspace OrgUnitPath attribute.

The solution enables Microsoft Entra ID group membership to automatically determine a user's Google Workspace Organizational Unit, providing a scalable, low-maintenance, and script-free approach to managing Google Workspace service access.